Organizing Paperwork – What To Keep? – PART 2

14 Jul

This is part 2 of a 2 part series.  Click here to read part 1.

Many parents seemed overwhelmed with all the papers, worksheets, and art projects accumulated throughout the school year.  All this completed school work can quickly become a pile of clutter and an eyesore.  Here are some ways we’ve found to solve this problem.

art #1 Take pictures of the best artwork and art projects.  Display their best art for a month or two at the most, then take a picture of it before recycling it/trashing it.  Please be sure to explain to your child that you’ve taken pictures of their wonderful work BEFORE you dispose of it or they may not be very happy.  (Don’t lie to them, or try to be sneaky about getting rid of their artwork, this isn’t beneficial to anyone and will simply teach them that lying and sneakiness is okay.)

#2 Store each child’s completed paperwork in an expandable file.  You may label the tabs however you wish, but I’ve found that labeling them by the month works well for us.  At the end of each week I gather all of the children’s completed school work and put it under that month’s tab in their expandable files.  Don’t let more than 1 week pass or you may end up with a huge stack of clutter.


#3 At the end of each quarter go through each child’s paperwork (it should be neatly filed away already in an expandable file).  Select a few of their best papers from the beginning of the quarter, the middle of the quarter and the end of the quarter.  Try to make sure you have at least one from each subject if possible.  Take these pages and place them in another expandable file labeled with grades or years.

1st grade, 2nd grade, 3rd grade, etc.
2012/2013, 2013/2014, 2014/2015 and so on.

You will do this at the end of each quarter so by the end of the year you should have less than 1 inch worth of paperwork from each child.  This method also gives you a nice example of how their school work has improved from the start of the year to the end of the year.  You will need an expandable file for each child to make sure you don’t mix up their papers.  I prefer the portfolio style for our children because of it’s portability.

What are your thoughts on organizing your child’s schoolwork?  Do you have any suggestions to make things easier or perhaps just a different way of doing things?  I’d love to hear your thoughts.  Pictures are welcome too!

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Posted by on July 14, 2013 in Record Keeping


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